Skip to main content

Blog entry by Yara Ali

Project Management

Project Management

Is the process of leading the work of a team to achieve all project goals within the given constraints. This information is usually described in project documentation, created at the beginning of the development process.


The objective of project management is to produce a complete project, which complies with the client's objectives. In many cases, the objective of project management is also to shape or reform the client's brief to feasibly address the client's objectives. Once the client's objectives are clearly established, they should influence all decisions made by other people involved in the project – for example, project managers, designers, contractors, and sub-contractors. Ill-defined or too tightly prescribed project management objectives are detrimental to decision making.


Project Primary Constraints:

  • Scope.
  • Time.
  • Budget.
  • Quality.
  • Risk.
  • Resources.

Project Management is the application of knowledge, skills, tools, and techniques applied to project activities in order to meet the project requirements. Project management is a process that includes planning, putting the project plan into action, and measuring progress and performance. Managing a project includes identifying your project's requirements; writing down what everyone needs from the project. What are the objectives for your project? When everyone understands the goal, it's much easier to keep them all on the right path. Make sure you set goals that everyone agrees on to avoid team conflicts later on.




In this triangle, each side represents one of the constraints (or related constraints) wherein any changes to anyone-side cause a change in the other sides. The best projects have a perfectly balanced triangle.


Triple constraint triangle:

On any project, you will have a number of competing project constraints that are competing for your attention. They are cost, scope, quality, risk, resources and time...


Cost:

Is budget approved for the project including all necessary expenses needed to deliver the project, within organizations, project managers have to balance between not running out of money and not under spending because many projects receive funds or grants that have contract clauses with a use it or lose it approach to project funds. Poorly executed budget plans can result in a last-minute rush to spend the allocated funds. For virtually all projects, cost is ultimately a limiting constraint; few projects can go over budget without eventually requiring a corrective action.


Scope:

Is what the project is trying to achieve, it entails all the work involved in delivering the projects outcomes and the processes used to produce them. It is the reason and the purpose of the project.


Quality:

Is the standards and criteria to which the project's products must be delivered for them to perform effectively. First, the product must perform to provide the functionality expected, and to solve the problem, and deliver the benefit and value expected of it. It must also meet other performance requirements, or service levels, such as availability, reliability and maintainability, and have acceptable finish and polish. Quality on a project is controlled through quality assurance (QA) that is the process of evaluating overall project's performance on a regular basis to provide confidence that the project will satisfy the relevant quality standards.


Risk:

Is defined by potential external events that will have a negative impact on your project if they occur. Risk refers to the combination of the probability the event will occur and the impact on the project if the event occurs. If the combination of the probability of the occurrence and the impact to the project is too high, you should identify the potential event as a risk and put a proactive plan in place to manage the risk.


Resources:

Are required to carry out the project tasks. They can be people, equipment, facilities, funding, or anything else capable of definition (usually other than labor) required for the completion of a project activity.


Time:

Is defined as the time to complete the project. Time is often the most frequent project oversight in developing projects. This is reflected in missed deadlines and incomplete deliverables. Proper control of the schedule requires the careful identification of tasks to be performed, an accurate estimation of their duration, the sequence in which they are going to be done, and how people and other resources are allocated.


Project Management Methodologies:

Strictly defined combination of logically related practices, methods and processes that determine how best to plan, develop, control and deliver a project throughout the continuous implementation process until successful completion and termination.


Referring to the above-mentioned definition, an appropriately chosen project management methodology paves the way for gaining the following achievements:


  • The needs of stakeholders are defined.
  • A common “language” is established and understood by the team, so they know what’s expected of them.
  • Cost estimates are complete, accurate and credible.
  • Every task is done using a common methodological approach.
  • Most conflicts are spotted and resolved early.
  • Expected deliverables are produced and handed over.
  • Lessons are learned and solutions are quickly implemented.
  • Project Management Methodologies.

Project Management Methodologies:

1. Waterfall Methodology:

The Waterfall method is a traditional approach to project management. In it, tasks and phases are completed in a linear, sequential manner, and each stage of the project must be completed before the next begins.

2. Agile methodology:

The concept of agile project management has gone on to spark several specific sub-frameworks and methodologies, such as Scrum, Kanban, and lean.

3. Scrum methodology:

Scrum is a form of agile project management. You can think of it more like a framework than as a project management methodology in itself.

With Scrum, work is split into short cycles known as “sprints”, which usually last about 1-2 weeks.

4. Extreme programming (XP) methodology:

The extreme Programming (XP) methodology is another form of agile project management that was designed for software development.

5. Lean methodology:

Lean is another project management methodology that has its origins in manufacturing (and specifically the Toyota Production System). It’s all about applying lean principles to your project management methods to maximize value and minimize waste.

6. Critical Path Method:

The critical path method (also known as critical path analysis) is a way of identifying and scheduling all of the critical tasks that comprise your project, as well as their dependencies.

7. Six Sigma:

Six Sigma is a method for improving processes with an emphasis on ensuring consistency in output and impeccable quality.

There are a few different flavors available, such as Lean Six Sigma and Agile Sigma, but ultimately Six Sigma is a business methodology that aims to eliminate defects and reduce variation by using its defined methodologies.

Six Sigma methods can be used to optimize and improve existing processes or create new ones.

is a set of principles and techniques (sometimes it’s even described as a “philosophy”) rather than a project management methodology in itself, Six Sigma methods can be applied alongside many other project management methodologies.


Factors effect on your choice the Right methodology

  • Cost and budget.
  • Team size.
  • Ability to take risks.
  • Flexibility.
  • Timeline.
  • Client/stakeholder collaboration.

  • Share

Reviews

Comments

  • Paul Kabera - Mon, 2 Sep 2024, 8:53 AM
    Your recent post was well-written and insightful. The arguments were clear and engaging, making the content easy to follow. I appreciate the effort you put in and look forward to more. I want to brief you on something. evisa for Rwanda is your ticket to a smooth and exciting journey to one of Africa’s most captivating destinations. Envision applying effortlessly for your travel permit while daydreaming about the lush rainforests and vibrant culture that Rwanda has to offer. This simple process lets you focus on planning your adventure—whether you're eager to track mountain gorillas or explore the bustling streets of Kigali. Skip the paperwork and dive straight into the beauty and wonder of Rwanda’s landscapes and heritage. With just a few clicks, you're on your way to an unforgettable experience.
  • Manjit Pandit - Sat, 14 Sep 2024, 7:39 AM
    Your writing does a fantastic job of making complex topics feel straightforward and approachable. I appreciate how engaging and insightful your style is, making even the toughest subjects easy to understand. Your talent for simplifying intricate details is remarkable. Keep up the great work. The process for obtaining a Visa democratic republic of Congo requires submitting essential documents such as a valid passport, completed application form, and passport-sized photos. Depending on the visa type, tourist, business, or work, you may need additional paperwork like an invitation letter. Ensure you follow the guidelines for your nationality, as processing times for a Democratic Republic of Congo visa can vary.
  • carry john - Sat, 14 Sep 2024, 8:32 AM
    Fantastic post! Your practical and clear insights make understanding complex ideas a breeze. The way you simplify everything is so helpful. Thanks for sharing your knowledge in such an engaging manner. Looking forward to these tips! Australian eta visa application is straightforward and convenient. This electronic visa is perfect for short visits to Australia, whether for tourism or business. The application is completed online, requiring just your passport details and some personal information. Once approved, your ETA is linked electronically to your passport, making your entry into Australia smooth and simple. For the latest information on application procedures and requirements. Enjoy your trip!
  • Mohd Faisal - Fri, 15 Nov 2024, 1:46 PM
    I was touched by your words. This post was heartfelt, genuine, and full of meaning. It felt like you were speaking directly to me. Thank you for sharing your reflections and tying them to broader insights. The Morocco tourist visa offers a fantastic opportunity to explore the rich culture, stunning landscapes, and historic cities of Morocco. With its vibrant souks, majestic palaces, and Sahara Desert adventures, a tourist visa opens doors to unforgettable experiences. Be sure to plan your trip and apply for your Morocco tourist in advance.
  • Garima Saini - Fri, 15 Nov 2024, 2:04 PM
    What a powerful post! Your message really resonated with me. It's easy to get discouraged, but your words are a reminder that the path to success is a journey made up of small steps. Thank you for encouraging us to keep going, no matter how slow the progress feels. Your words are truly inspiring! The e visa for Egypt is a convenient option for travelers looking to explore the rich history and vibrant culture of this fascinating country. It allows tourists to apply online. With an Visa for Egypt, you can enjoy smooth entry into the land of pyramids and the Nile. Whether you're planning a short trip or a longer stay, this digital visa process ensures a hassle-free start to your Egyptian adventure.
  • Jitendar Kumar - Fri, 15 Nov 2024, 2:43 PM
    This article was fantastic! I loved how you broke down a complex topic with such clarity. Your explanations were straightforward and concise, making it easy to understand. The examples you included really drove your points home. I found the writing not only informative but also very engaging.To learn how to apply Zimbabwe visa online, begin by completing a digital application form with your travel and passport details. Attach necessary documents, such as a passport photo and travel itinerary. Once everything is filled out and submitted, your application goes through a review process. If approved, you'll receive the visa electronically. Make sure your passport is valid for at least six months when applying.
  • jude son - Sat, 16 Nov 2024, 3:41 PM
    This is incredibly helpful! Visa applications can feel complicated, but your blog makes them seem more manageable. I have some information on how can I apply for Indonesia visa online complete the application form, upload the required documents, and pay the application fee. Once processed, your Indonesia e-visa will be emailed. This visa is ideal for tourists, business visitors, and short stays. Processing typically takes 2–10 business days.

  • carry john - Wed, 27 Nov 2024, 9:35 AM
    This post was fantastic! It’s loaded with valuable insights and practical tips. I really appreciate how you simplify complex ideas and make them so easy to follow. Your effort to keep it engaging and accessible is much appreciated. Looking forward to more great posts like this! Obtaining an online visit visa for Saudi Arabia is fast and convenient, perfect for travelers eager to explore the kingdom. The user-friendly eVisa platform allows you to apply from anywhere, saving time and effort. Simply fill out the form, provide necessary documents, and receive your visa electronically. Whether you’re visiting family, attending events, or exploring Saudi Arabia's cultural gems, the online process ensures a smooth start to your journey. Adventure awaits in this captivating land!
  • Manjit Pandit - Thu, 28 Nov 2024, 11:36 AM
    You’ve done a fantastic job of presenting the information in a way that feels approachable and encouraging. It’s clear you’ve put a lot of care into making this content accessible for everyone. I’m so glad I stumbled across your blog because it’s quickly becoming one of my favorites. Thank you for sharing your expertise in such a positive and inspiring way. For international students planning to study in Morocco, obtaining a morocco evisa online is a key step to begin your journey. This visa allows you to stay in the country for educational purposes and requires essential documents like your university acceptance letter, proof of financial stability, and a valid passport. The process might seem overwhelming at first, but with proper preparation and understanding of the requirements, you can ensure a smooth application experience.
  • Pratham seo - Fri, 29 Nov 2024, 9:50 AM
    This blog is both informative and engaging. The flow of the content is smooth, making it easy to read and understand. I appreciate how complex topics are broken down so effectively. It’s always refreshing to find such thoughtful and well-written posts. The online electronic visa for Turkey is a simple and convenient way to get your travel visa before your trip. With just a few clicks, you can apply and receive your visa quickly. The process is fully online, making it hassle-free for travelers. All you need is a valid passport and an internet connection.